Policy Patrol first to show email disclaimer & signature in Outlook Sent Items.

Red Earth Software, developer of email filter software, today announced the release of Policy Patrol version 6. Policy Patrol 6 is the first server based email disclaimer product for Exchange Server that shows the disclaimer and signature in the Sent Items of Outlook without requiring any client software or allowing users to edit or remove the disclaimer before sending. This is not even possible with the built-in disclaimer functionality in Exchange 2007 or Exchange 2010. Policy Patrol 6 further includes improved spam control and attachment filtering.

Seeing the disclaimers and signatures in the Sent Items provides the sender with the important proof that the disclaimer was added, ensures that the email archive contains the legally correct email, and allows the user to check the disclaimer and signature formatting. In addition to disclaimers and signatures, Policy Patrol 6 can update Sent Items with other email modifications such as added or stripped attachments, and modified subjects and headers.

“We have had repeated requests from our customers to be able to see their disclaimers and signatures in the Sent Items in Outlook,” says Mike Spykerman, CEO of Red Earth Software. “Until now there was no solution out there that provided both the possibility to view the disclaimers in Sent Items, yet still add company wide disclaimers and signatures centrally without allowing users to edit or remove them before sending. We are delighted to now be able to offer this highly sought after feature to our customers in Policy Patrol Disclaimers 6.”

Policy Patrol 6 also includes new and improved anti-spam features such as the option to block emails from certain countries using preconfigured blocks of IP addresses. Policy Patrol’s greylisting feature has now been made more accessible by no longer requiring a SQL Server (Express) database and providing a built-in database instead. To avoid false positives, Policy Patrol 6 can now quickly populate white lists by importing recipient addresses from previously sent emails. Other new features include content checking of virtually any attachment type for words and phrases, the possibility to preview Active Directory merge fields in the disclaimer template and to add a vCard (Business card) to outgoing emails.

About Policy Patrol Email
Policy Patrol is an email filter for Exchange Server that offers email disclaimers and signatures, anti-spam, anti-virus, keyword filtering, attachment blocking, compression, mail backup and many more email management features. A 30-day trial version is available for download from http://www.policypatrol.com.hk

About Red Earth Software
Red Earth Software specializes in the development of email content security solutions. Included among Red Earth Software clients are companies such as Nissan, Targus, USA.net, Lotto, Daewoo and Sony of Canada.